With the GSA release of Refresh 10 and the focus on CTA’s for the Schedule Packaged Furniture vendors, TGG felt it was a good time to provide clients with a CTA update and overview.

A GSA Schedule Contractor Teaming Arrangement (CTA) is an arrangement in which two or more Schedule contract holders partner with one another to provide a total solution to meet a buyer’s needs. By teaming together, GSA Schedule Contractors are able to meet a customer’s requirements by combining the supplies and/or services that each member of the team offers through their individual Schedule contract. CTA’s provide significant benefit to not only Schedule Contract holders, but to the government buyer as well.

Benefits: The benefits of entering into a teaming arrangement if you’re a Schedule contract holder are numerous. Since CTA’s allow Schedule Contractors the ability to share complimentary supplies or services, the arrangement gives Schedule Contract holders the capability to compete for schedule orders that they otherwise wouldn’t be eligible for under their individual contracts. CTA’s also afford schedule contractors the ability to increase their market share in their respective industry, and are able to reduce the risk that comes with entering into contractual agreements with the government since responsibility is shared among the team members. For the government buyer, the benefit is simple: buyers are able to solicit and obtain the total solution that they’re looking for, with all aspects of their requirements included. Within a CTA one vendor can be deemed the Team Lead that provides ordering agency one primary contact within in the CTA. The Team Lead can also submit a single invoice to the ordering agency and collect payment to distribute to the other team members.

Responsibilities: Responsibility is shared among the team members in a CTA. Each member of the team maintains privity of contract, making them responsible for their portion of the work outlined in the terms and conditions in their contract. GSA Schedule contracts contain clause I-FSS-40, Contractor Team Arrangements, which states that contractors participating in contractor team arrangements must abide by all terms and conditions of their respective contracts. In a well-structured CTA teaming agreement, the agreement shall identify the role of each individual team member and their share of the work being performed at the order level. Roles and responsibilities of team members are defined by the team, not by the government. Also with CTA’s each individual team member is responsible for reporting GSA sales for purposes of the Industrial Funding Fee (IFF) based on what product and/or service was sold from the contract as part of the CTA.

Elements: At a minimum, GSA recommends the following items be addressed in a CTA agreement:
– A definition of the duration for the partnering agreement;
– An outline of who the team leader will be and their responsibilities;
– All team members and their responsibilities;
– Points of contact for each team member;
– A designation of team responsibilities for invoicing and payment;
– Documentation of the legal relationship between team members;
– A statement of who on the team will be responsible for a particular part of the project to establish delivery responsibility;
– An identification of each member of the CTA;
– A statement of the activities that will be incorporated into the teaming arrangement;
– A statement that all members remain independent contractors;
– A statement addressing the circumstances and procedures for replacement of Team Members, including the Team Leader;
– Clarification as to under whose name the government should evaluate performance in CPARS;
– A statement specifying that each team member is responsible for tracking and reporting its own sales IAW the terms and conditions of the FSS contract and for paying the related IFF;
– A statement specifying unit prices or hourly rate and how pricing is calculated; a list of the supplies/services and pricing;
– Documentation of each Team Members responsibilities and performance requirements so liability is clearly established; and
– Documentation on how the team will be handling the processing of orders from the government.

Set-Aside Requirements: An important point to make to any interested party looking to enter into a CTA agreement is the requirement that pertains to a team when responding to a small business set-aside. For a team to be eligible for a small business set-aside, all team members must meet the socioeconomic status for the set-aside and the limitations on subcontracting (FAR 52.219-14) apply, i.e. the small business team members must perform at least 50% of the value of the work to be completed. That means, for a team to be eligible for a small business set-aside, each member of the team’s business size representation must be small. This requirement is an important one for contractors looking to utilize the small business set-aside projects available to them.